Privacy Policy

This page describes how VAPFIS, registered at Václava Kovaříka 411, Běchovice (hereinafter the “Controller”), processes personal data of visitors to this website in accordance with applicable legislation, in particular the GDPR and related national laws.

1. What data we process

In connection with this website, we may process the following categories of personal data:

• name and surname (if provided in the contact form),
• e-mail address,
• telephone number (if provided),
• the content of your message or enquiry sent via the contact form,
• technical data related to your visit (IP address, browser type, approximate location).

2. Purposes of processing

We process personal data only to the extent necessary for the following purposes:

• handling your enquiry or question submitted via the contact form,
• preparing price offers and communicating about project execution,
• keeping internal records of enquiries and completed projects,
• ensuring the security and proper functioning of the website (error logging, protection against attacks).

3. Legal bases for processing

Personal data is processed on the following legal bases:

• performance of a contract or steps taken prior to entering into a contract (e.g. preparing an offer),
• our legitimate interests (e.g. website security, record-keeping of projects),
• compliance with legal obligations (e.g. accounting and tax regulations).

4. Data retention period

We retain personal data only for as long as is necessary to fulfil the above purposes, or for the period required by law. Typically:

• enquiries and communication – usually up to 1 year from the last contact,
• data contained in accounting documents – for the period required by law (usually 10 years).

5. Sharing personal data with third parties

Personal data may be shared only with the following categories of recipients:

• web hosting and IT service providers,
• accountants or tax advisors (where necessary to comply with legal obligations),
• public authorities, where required by law.

We do not sell personal data to third parties and do not transfer it to countries outside the EU/EEA without appropriate legal safeguards.

6. Cookies and technical data

This website may use essential cookies required for its proper functioning (e.g. language settings, security tokens). These cookies do not contain sensitive personal data. If we start using analytical or marketing cookies in the future, you will be informed and given the option to configure your preferences.

7. Your rights

In relation to the processing of your personal data, you have the following rights:

• the right of access to your personal data,
• the right to rectification of inaccurate or incomplete data,
• the right to erasure (“right to be forgotten”) where legal conditions are met,
• the right to restriction of processing,
• the right to object to processing,
• the right to lodge a complaint with a supervisory authority.

8. How to contact us

If you have any questions or wish to exercise your rights relating to data protection, you can contact us at:

• e-mail: vap-fis@seznam.cz
• phone: +420777 717 760
• address: Václava Kovaříka 411, Běchovice

9. Changes to this policy

This Privacy Policy may be updated from time to time, for example due to legislative changes or changes in the scope of services. The current version is always available on this page.

Last updated: 7 December 2025